Hosting an event at an eco-friendly conference venue offers numerous benefits beyond just reducing your environmental impact.

Here are some of the key advantages of choosing a sustainable venue for your next event:

Environmental Responsibility:

By selecting an eco-friendly conference venue, you demonstrate your commitment to environmental sustainability. This sends a positive message to attendees, vendors, and sponsors, showing that your organization is actively taking steps to reduce its carbon footprint and contribute to a greener future.

Cost Savings:

Many conference venues have implemented energy-saving measures and sustainable practices that can result in cost savings for event organizers. From utilising renewable energy sources to minimising waste generation, these venues can help you reduce utility bills and waste disposal costs.

Enhanced Reputation:

Hosting your event at an eco-friendly venue can enhance your organization’s reputation and brand image. In today’s socially conscious world, consumers and stakeholders appreciate companies that prioritize sustainability. By aligning your event with eco-friendly practices, you can attract like-minded attendees and position your organization as a leader in corporate social responsibility.

Networking Opportunities:

Sustainable events often attract a diverse and engaged audience, including individuals and organizations who prioritize environmental responsibility. By choosing an eco-friendly conference venue, you increase the chances of interacting with industry leaders, sustainability advocates, and potential partners who share your values. This can lead to valuable networking opportunities and collaborations.

Innovation and Inspiration:

Eco-friendly conference venues are often at the forefront of sustainable technologies and practices. By hosting your event at such a venue, you expose your attendees to innovative solutions and inspire them to adopt more sustainable practices in their personal and professional lives. Seeing renewable energy installations, waste reduction initiatives, and eco-friendly infrastructure can spark creativity and encourage attendees to think differently about sustainability.

Health and Well-being:

Many conference venues prioritize the well-being of attendees by offering green spaces, natural lighting, and healthy and sustainable catering options. These factors contribute to a positive and enjoyable event experience, enhancing attendee satisfaction and productivity.

Positive Impact:

By choosing an eco-friendly conference venue, you contribute to the broader movement towards sustainability and help drive positive change in the events industry. Your decision inspires other event organisers to consider sustainability in their planning processes and encourages venues to adopt more environmentally responsible practices.

Selecting an eco-friendly conference venue not only helps minimize the environmental impact of your event but also offers a range of benefits for your organisation. From cost savings to enhanced reputation and networking opportunities, hosting your event at a sustainable venue aligns with the values of your attendees and stakeholders. By making conscious choices regarding your event location, you can contribute to a more sustainable future and inspire others to do the same.

For experienced event organisers choosing the perfect conference venue is a doddle, but for us lesser mortals where is the best place to start? There are literally thousands of conference venues in London alone so it can be a big challenge to ensure that you choose the right one.

Location

First of all you need to decide on the location for your conference. Think about travel options for delegates – the easier it is to get to the venue, then the more people will attend. There is nothing worse than having to take multiple trains/buses and also having to walk quite a long way for putting people off. Parking can also be very important, and if you do need onsite parking then consider Zones 2 and 3. Nearby hotels are also handy if some of your delegates are coming a long way to attend.

Budget

Set a budget and stick to it! Usually the main room hire will be included in the Day Delegate Rate, but if you require additional breakout rooms bear in mind that these will be at an additional cost. (If you decide to use a specialist venue finding company to help you to find the perfect venue, they will be able to do some hard negotiating on your behalf to get you the best possible rates.) Also if you can be flexible on the day of the week, this can often affect the rates too.

Capacity

Make sure that you choose a venue that can comfortably accommodate all of your delegates. Too big and it looks as though lots of people didn’t bother to turn up; too small and it can look as though you are trying to cut corners and save costs.

Layout

Think about what you want your delegates to be doing at your conference. If they are there purely to listen, then theatre style will be perfect. If they are to take notes and use laptops etc, then cabaret style would be more appropriate. With theatre style you will need to have a breakout space with room for your delegates to mingle with refreshments etc.

Facilities

Most conference venues can offer in-house AV or have a dedicated AV supplier. Don’t forget to check whether there is any tech support on site in case of problems. Many events incorporate a hybrid component that will allow conferences to accommodate both those who will attend in person as well as those who cannot or choose not to. Video conferencing and recording capabilities should be considered if this is in your plans as well. Make sure that there is disabled access and lifts if required. Catering should be able to accommodate food allergies and special diets.

Staffing

Whether you choose to hold your conference in a hotel or in a dedicated conference venue, make sure that you are appointed a dedicated event manager on the day to help. You will also need a concierge to direct people on arrival as well as AV support onsite. For a full day event the venue will also need to supply sufficient waiting staff for refreshments and lunch.

Branding

This is a very important element, particularly if you have sponsors. Try and choose a venue that is aligned with the image you wish to project. It is also a good idea to check what other events are in-house on the day to avoid any clashes with your brand message. If you would like to include signage and advertising, check what the possibilities are to ensure that your message is loud and clear!

Accommodation

If you have delegates travelling from far and wide, then you will need to be able to offer accommodation onsite or at last very close by. Check out hotels near to your venue to see what availability and rates are like. Most hotels will allow you to reserve rooms and release without charge a week or so before the event.

If you would like any help in finding the perfect conference venue for your next event, contact Conference Venues London today.

With more and more companies looking for versatile spaces to hold meetings and presentations, screening rooms have become more and more popular in recent years. They offer versatility, with planners using them for events such as regular meetings, film festivals and smaller movie premieres to presentations, sports broadcasts, or social events.

London has it’s fair share of unique screening rooms, ranging from cinemas through to hotels and other unique venues. Each comes with up to the minute equipment to ensure that your screening runs smoothly without any glitches.

Sea Containers screening room has a capacity of 56 and offers the height of luxury!

The Vaults Theatre is tucked away underneath Waterloo Station. In addition to the theatre, there is a bar and lounge for guests or delegates to mingle before and afterwards. Capacity of 176 here!

Screen 5, the Renoir screening room in Bloomsbury is perfect for company presentations, with a capacity of 150. It also has a large foyer area for drinks etc. The hire cost includes use of the screen and projector, up to 3 handheld microphones, technical support and a one hour rehearsal prior to the event day.

If you need something larger for your event, Gracepoint will certainly not disappoint. Suitable for conferences, presentations, screenings, product launches and performance led activities, Gracepoint has a capacity of 1160 seated.

30 Euston Square boasts a 300 seater auditorium. Equipped with a state-of-the-art Sony HDR 4K laser projector (DCI cinema industry-approved), surround sound speakers, show lights and the opportunity to produce video conferencing and streaming, the Auditorium space will satisfy the most seasoned conference professionals and enhance your ability to deliver the ultimate delegate or cinema screening experience.

If you are looking for a unique venue to host a screening, conference or film preview, contact the team at Conference Venues London today.